Accounting via Bjorn Lunden

Bjorn Lunden offers a number of products and services aimed at simplifying financial processes for companies, entrepreneurs and accountants.

By integrating OPEN Two with Bjorn Lunden, your daily sales data will be automatically transferred after each end of day, all to make it easier to handle the bookkeeping. No more manual inputs, just correct financial data.

Step 1: Start the integration & obtain the public key in Bjorn Lunden

To integrate with Bjorn Lunden, you first need to start the "Open 2" integration in Bjorn Lunden and get a public key.

1. Log in to Bjorn Lunden and select Tilläggstjänster.

2. Search for the "Open 2" integration and click Aktivera.

3. In the dialog that opens, confirm the start of the integration by clicking Ja, påbörja integration.

4. To access your public key, click the gear icon in the upper right corner of the integration window. Copy the key, as you will need it to activate the Bjorn Lunden integration from BackOffice.

Step 2: Activate & verify the integration in BackOffice

Return to BackOffice and use the key to verify and activate the integration.

1. In BackOffice, select Company from the menu and go to the Integrations page.

2. On the Bjorn Lunden card, click the Activate button.

3. In the dialog that opens, you will receive a brief introduction to the purpose of the integration. Click Let's get started.

4. Enter your public key, which can be obtained from Bjorn Lunden.

5. Once the key has been verified, click Continue.

6. Enter the start date from which your sales data should be exported to Bjorn Lunden for accounting purposes. Then click Next.

Step 3: Creating a chart of accounts

You will now need to create a chart of accounts by entering bookkeeping accounts for your payment methods, product groups, etc. This is necessary for the sales data, i.e., your transactions, to be exported to Bjorn Lunden and properly recorded. If you are unsure which accounts to use, you should consult your accountant.

1. Payment methods

   Enter account numbers for the bookkeeping accounts to be used in Bjorn Lunden for your different payment methods. Then click Next.

2. VAT rates

   Enter account numbers for the bookkeeping accounts to be used in Bjorn Lunden for your different VAT rates. Then click Next.

3. Product groups

   Enter account numbers for the bookkeeping accounts to be used in Bjorn Lunden for your different product groups. Then click Next.

5. Other events

   Enter account numbers for the bookkeeping accounts to be used in Bjorn Lunden for other events, such as registering tips. Then click Next.

6. Activation completed

   Once you have selected all bookkeeping accounts, the Bjorn Lunden integration will be activated. Click OK to close the dialog.

Settings: change or add accounts

If you later on need to change or enter new bookkeeping accounts, click the three-dot menu on the integration card and select Settings.

When you add a new payment method or product group, these must be linked to a bookkeeping account for the sales data to be exported to Bjorn Lunden correctly. It is important that all relevant bookkeeping accounts are set up for the export to work correctly.

Manual export

If you need to send the sales data to Bjorn Lunden immediately, instead of waiting for the automatic export that occurs at the end-of-day, you can perform a manual export.

1. Click the three-dot menu on the integration card and select Manual export.
2. In the dialog that opens, confirm that you want to send the sales data by clicking Confirm.

Note that the sales data will also be exported after the end-of-day process if there have been any new sales. The integration ensures that only relevant data is exported.

Inactivate the integration

To inactivate the integration:

1. Click the three-dot menu on the integration card and select Inactivate.
2. In the dialog that opens, confirm by clicking Inactivate.

Error messages

In BackOffice, most error messages related to finance integrations are displayed as a banner at the top of the page.

You will also receive a notification informing you about what has occurred. Notifications are accessed from the top right corner in BackOffice.

By clicking the Show button on the banner, the notification will open.